Generally, it is recommended that users from external organizations (clients, partners, vendors and subcontractor organizations) would be invited as external organizations. Then they would only see the data that was explicitly shared with them or they have created themselves.
If your project is a Joint-Venture project with users from multiple organizations working as a single team (or you need to have external consultants embedded into your internal team) and they need to have access to all your project data, then add such users to your Project Team Members.
Supply chain setup example in ProjectWise Portal
In the example above Owner/Operator client organization has external consultants embedded into their project team and shares all project data with them (e.g. so that external consultants could help them review incoming vendor documents).
At the same time, the Owner/Operator has invited EPC as external supply chain organization to collaborate with on this project. In this case EPC can only see the data that has been explicitly shared with them by the Owner/Operator (and vice-versa).
The EPC on the other hand doesn’t have any external consultants added to their internal project Team Members list. Instead, EPC has General Contractor and Design Firm organizations invited as external supply chain organizations.
This allows EPC to communicate with their own supply chain effectively (use same solution working with client and supply chain organizations), and without Owner/Operator knowing anything about the lower tier suppliers (this helps EPC secure their intellectual property and supply chain details).
Find information on the pages below regarding External Organizations working with you on the project:
Inviting external organizations to collaborate
Accepting Invitation