If you do not remember what an icon means, one way to find out is to select the file/folder in question and look at the bottom left of File Explorer. This will tell you what the icon means.
You can also check out the below information provided by Bentley on what each icon means.
**The Below table was Retrieved from Document and Folder Status Icons (bentley.com)**
Availability status icons for documents
| Icon | Name | Description |
|---|---|---|
| Available when online (cloud icon) | This icon means that the document is available online (it exists in ProjectWise) but there is no local copy of this document on this computer (either it has not been downloaded yet, or the local copy has been deleted). | |
| Available on this device (clear circle with a check mark icon) | This icon means that a local copy of this document is available on this computer (it was automatically downloaded from ProjectWise when you opened or checked out the document). | |
| Always available on this device (filled circle with a check mark icon) | This icon means that the local copy of the document that is available on this computer was downloaded using the Always keep on this device option (or possibly, it was downloaded by opening or checking out the document, and later the Always keep on this device option was turned on for the document).
If Storage sense (a Windows feature) is on and enabled for ProjectWise Drive, then the Always keep on this device option will also prevent any file in ProjectWise Drive that is marked with the |
|
| New local document (star/asterisk icon) | This icon means that this is a local document that has not been added to ProjectWise yet. | |
| Excluded from automatic creation (crossed out cloud icon) | This icon means that this file type is excluded from automatic document creation. This type of file can still be manually added to ProjectWise if needed. |
Activity status (ProjectWise status) icons for documents
| Icon | Name | Description |
|---|---|---|
| Checked in with Write access (pencil icon) | This icon means that the document is checked in and that you have permission to check it out. (Permissions are set in ProjectWise Explorer.) | |
| Checked out in Drive (filled box with a downward arrow icon) | This icon means that the document is currently manually checked out to you in ProjectWise Drive (either from ProjectWise Drive or ProjectWise Web), and must be manually checked in when you are finished. | |
| Auto checked out in Drive (clear box with a downward arrow icon) | This icon means that the document is currently auto checked out to you in ProjectWise Drive (either from ProjectWise Drive or ProjectWise Web), and will be automatically checked in when you close the document. | |
| Checked in with Read-only access (crossed out pencil icon) | This icon means that the document is checked in and you only have permission to download or open the document for viewing (you cannot check it out). | |
| Locked (lock icon) | This icon means that another user has checked out or exported this document. Documents that are locked cannot be checked out but can be downloaded and opened for viewing. | |
| Final (Final status / tag icon) | This icon means that someone has set final status on this document (either from ProjectWise Web or ProjectWise Explorer). Documents in final status cannot be checked out but can be downloaded and opened for viewing. |