Creating Payment Applications
Workflows & Revisions
Exporting to Excel
Side Panel Details
Video



Note: You don’t need to have a PCO or CO available to generate a Payment Application.

Creating Payment Applications (Pay App)             

1. Click on Create Payment Application and select the Contract against which you want to create the Pay App.
   
   
   Refer to the tables below for additional details on each field -

Contract	Select from a list of available Contracts
Subject
Payment period from
Payment period to
Description
Attachments

Select Continue.
 

2. Click on Reload thru last to refresh an updated list of line items from Schedule of Values.
   
   
   
   
   Note: At this point, you cannot change the Contract, but the rest of the details can still be edited.
   
3. Enter the amount value in the Amount this period column.
   
   
   It’s possible to bill more amount than the initial approved value, which can be easily compared through % this period column.
   
   
4. Under Payment Application Summary, you can enter the following fields -

Retainage held	Calculate and enter the Retainage help, as set up initially in the Contract (e.g., 5%). This can be less and more, based on specific conditions subjected to approval
Retainage released	Amount that is being released from the Retainage; Would be subtracted from the Retainage held

5. You can reference additional Contract adjustment and Payment progress details that can help in processing the Payment Application. These are calculated as of the Thru last load date.
   
    

6. Refer to the tables below for additional details on each field -
   
   Contract adjustment as of ‘date’

Original contract	Original Amount and Duration as specified in the Contract
Approved changes	Changed Amount and Duration that were approved through COs
Contract thru last	Total Amount and Duration that have been approved up to the last load date

   Payment progress as of ‘date’

Paid thru last	Total Amount and % approved uptill the previous Pay App period; can be accessed in chronological order
Retainage held thru last	Total Retainage Amount and % held up till the previously approved Pay App; can be accessed in chronological order
Retainage released thru last	Total Retainage Amount and % released up till the previously approved Pay App; can be accessed in chronological order

7. Select Update draft Pay App.
   
   
   

Workflows & Revisions

1. Once the Pay App is created, go to the detail page again, where you will have the following new workflow options -
   

 

2. Select External rejection.
   
   
   The Status column in Payment Application page page will be changed to Externally rejected.
   
3. Click on Revise and then Continue.
    
   
   

4. Change the information as necessary and click Update draft Pay App.
   
   
   
5. Select External approval.
   
    

6. In the main Pay App page, you will now see the PayApp # with an updated suffix and a caret  arrow that can be expanded to show rejected revisions.
   
    

Exporting to Excel

1. You can choose to display additional data within the Contracts, by expanding and checking on Column Manager  icon.
   
   
   
2. Only the displayed columns will get exported to Excel, which you can do so by clicking on  icon. The Excel output will look as follows -
   

 

Side Panel Details

On clicking Contract #, a side panel will pop out from the right, that gives an overview of the Contract that the PCO is assigned to.
 

 

Video
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